International Events · Academic Publishing · Digital Projects · Science and the Arts
How is an international scientific conference organised? How does a manuscript become a book or an academic publication? How is research information structured, and how do organisations communicate with researchers and partners across different countries?
Our Erasmus+ traineeships offer an opportunity to take part in these processes, develop professional skills and contribute to practical work with tangible results.
This is an unpaid Erasmus+ traineeship. SWS does not provide a salary. Applicants should enquire about Erasmus+ funding through their sending university. Grant eligibility, availability and duration are determined by the sending institution. SWS provides the practical support described on this page.
You will begin by becoming familiar with our main areas of activity. Together, we will then agree on the primary focus of your traineeship, taking into account your field of study, interests and learning objectives. Your work may combine tasks from several areas.
Contribute to the preparation and organisation of international scientific and interdisciplinary events: programmes and schedules, communication with speakers and participants, preparation of materials, registration and session coordination.
You can also gain experience in organising hybrid events, including using Zoom and supporting remote participants. Specific opportunities depend on the events scheduled during your traineeship.
Gain practical experience with academic journals, books, monographs and conference proceedings. Tasks may include editorial coordination, correspondence with authors, checking and preparing materials, proofreading, layout and prepress preparation.
Students with relevant skills may also contribute to graphic design, book covers and visual materials.
Work with bibliographic records, metadata, DOI and ORCID information, data accuracy and consistency, and the organisation of scholarly content.
You will gain insight into how publications are described, connected and presented to make them discoverable and useful to the research community.
Contribute to creating and updating content, preparing visual and multimedia materials, testing functionality and improving how information is presented.
Depending on your background, tasks may involve user experience, digital communication and content organisation.
Contribute to interdisciplinary initiatives, the communication of scientific and creative ideas, and the preparation of materials for When Science Meets Art.
Where suitable opportunities arise, you may also help develop educational and digital content for SWS Academy.
Gain experience in correspondence and coordination with researchers, universities, academies of sciences, authors, artists and international partners.
Practical tasks involve documents, information, deadlines and the organisational processes supporting our main activities.
Daily activities and international correspondence will also help you develop your professional English, both written and spoken.
You will have a designated mentor, individual learning objectives and regular feedback. You will contribute to practical tasks and stages of our ongoing projects, matched to your skills and interests. Your progress and results will be discussed with your mentor throughout the traineeship.
We also offer:
Mentoring, professional sessions and work on project tasks form part of the agreed weekly traineeship hours.
Our preferred traineeship duration is three to six months. Exceptionally, arrangements totalling up to twelve months in two separate periods, with an agreed interruption, may be considered. Dates, learning objectives and continuation arrangements must be agreed in advance with the student and sending university, subject to availability and Erasmus+ eligibility.
Our regular Vienna traineeship programme runs from September to June. We do not provide a traineeship programme in Vienna during July and August, when our team is engaged in organising and delivering international events in other European countries.
For our first intake in 2027, regular Vienna placements are planned between 1 February and the end of June. Duration and any continuation will be agreed accordingly.
The traineeship takes place in person in Vienna, normally for 30–35 hours per week, Monday to Friday, with the day starting at 09:30.
The exact weekly hours, daily schedule and breaks are agreed before the traineeship begins, taking into account the learning objectives, selected area of activity and sending university’s requirements. These arrangements are recorded in the Learning Agreement for Traineeships.
Participation in events may involve changes to the daily schedule, agreed in advance and within the overall agreed hours.
Location: Haidingergasse 1, 1030 Vienna, Austria.
We welcome students enrolled in Bachelor’s and Master’s programmes who have excellent digital literacy and English at B2 level or above, a willingness to learn, a responsible approach and an interest in contributing actively to practical projects.
Relevant fields include events management, business administration, publishing, graphic design and visual communication, IT, media and communications, information science, the arts and cultural management. Students from other disciplines may also be considered where there is a suitable connection to our activities.
Additional languages are an advantage. Experience with Zoom, photography, video or design tools can be useful for particular tasks.
Participation and learning objectives must be agreed with the sending university. We assist with the Learning Agreement for Traineeships and the documentation required for completion and recognition of the placement.
Please send the following to __sws_mail_c01__:
Please also include your university’s requirements for an Erasmus+ traineeship, including the required duration, weekly hours and documentation.
Applications are reviewed on a rolling basis, according to available places and suitability for our activities. Following the document review, you may be invited to a short online conversation in English to discuss your interests, expectations and a suitable focus for your traineeship.
Administrative contact: Mira Dineff.
Organisation ID: E10379603
As part of our long-standing commitment to global academic cooperation, SGEM WORLD SCIENCE is proud to be a host organization under the European Union’s Erasmus+ Programme. With our official operational base in Vienna, Austria, we welcome students, academic staff, and researchers for short-term mobility, internships, research…